Character Reference Letter Example and Writing Tips


It’s regularly an honor to be asked to write a person letter, but if it’s some thing you haven’t carried out earlier than, it is able to assist to look at a reference letter example.

A individual reference (also referred to as a personal reference) is a letter written by someone who knows the process candidate and can talk to their character and abilities. Unlike expert references, the individual writing the reference isn't an agency.

What to Include within the Letter

When asked to write a individual reference, best say sure if you can communicate definitely about that man or woman’s persona and work ethic.

If so, include a few key elements to your letter:

  • First, nation your relationship with the task candidate, and how long you have got regarded them.
  • The body of your letter must cognizance on one or two of the candidate’s strongest features or competencies which you think will lead them to stand out inside the process search. 
  • Try to help each declare you're making approximately the individual with a particular example.
  • At the stop of the letter, provide any contact information that you feel cushty sharing with the agency.

Be sure to meticulously edit your letter earlier than sending it.

Character Reference Letter Example

This is a man or woman reference letter pattern. Download the letter template (well suited with Google Docs or Word Online) or read the example below.

Screenshot of a character reference letter example

Character Reference Letter Example (Text Version)

John Smith
123 Main Street
Anytown, CA 12345
555 555-5555

March 22, 2021

Jane Kiel
Director, Human Resources
Anytown Riding Institute
123 Business Rd.
Anytown, CA 54321

Dear Ms. Kiel,

I have recognised Jane Doe in loads of capacities for many years. She has been my daughter's using teacher for the past several years. In addition, she is my accomplice in a small business wherein she is liable for writing and modifying articles and website content.

Jane is efficient, element-oriented, and extremely able. She often efficiently finishes a mission properly before the closing date. She is very prepared, and in no way misses a cut-off date or forgets an challenge.

Jane also has an fantastic rapport with people of all ages. She has taught riding to each young youngsters and the aged, and each age in between. Her superb verbal exchange talents (each written and verbal) permit her to connect with all varieties of human beings and to encourage them to position forth their pleasant attempt.

In precis, I distinctly endorse Jane for any function or enterprise that she may additionally are looking for to pursue. She may be a treasured asset to any business enterprise.

If you have got any questions, please do not hesitate to touch me.


Signature (hard reproduction letter)

John Smith

More Examples: Read a few greater reference letter samples to get commenced on your very own letter.

Tips for Writing a Personal Reference Letter

Think earlier than pronouncing sure. Before agreeing to write a man or woman reference letter, be sure that you could write a high quality and honest letter. If you cannot, it's far better to say no; this will give the individual the threat to ask a person who would possibly write him or her a more potent reference letter.

If you do not need to explain the reason for pronouncing "no" in detail, you may genuinely say, “I don’t feel I am qualified to put in writing a letter for your behalf.” Here's the way to decline a request for a reference.

Should you pick out to put in writing the letter, you need to:

  • Request data: If you make a decision to write the letter, make sure you've got all the records you need. In unique, ensure what the letter is for (whether or not it's far for a specific activity, a university application, etc.), a way to post it, and when it's miles due. You may also ask the man or woman if she or he has a resume or other document listing their talents and studies that you can use to assist write the letter.
  • Be precise: In your letter, focus on or 3 particular traits or abilties the individual has that makes them an awesome in shape for the job or college.
  • Look on the process listing, or the school website, for a experience of the characteristics the corporation or faculty might be looking for. Provide an instance of a time the person verified every of these characteristics.
  • Provide touch statistics: Provide a few shape of touch facts in order that the corporation can reach you with in addition questions.
  • Use enterprise letter layout: If you're sending the letter by mail, use enterprise letter format when writing your letter. Including the contact records of the enterprise at the pinnacle, the date, and your contact data. Conclude with a handwritten signature and your typed signature below. If you send an email reference letter, you do not ought to use this layout.
  • Proofread and edit: Be sure to very well edit your letter in order that it's miles polished and professional. Ask a pal or member of the family to read over the letter earlier than you ship it.

Make certain your letter is thorough, however now not too long. Three to five paragraphs is sufficient and simply no more than one page. 

What to Do When You’re the One Looking for References?

Looking on your first process, or been out of the staff for some time? Do you want a recommendation, however do not have expert references you can use, or are you worried approximately the references your agency may provide you with?

Along with the usage of character references whilst applying for jobs or school, you might additionally need a character reference whilst applying for a loan from the financial institution or for renting an condo. A reference offers the enterprise, school, landlord, or financial institution a vote of self belief approximately the candidate.

Who to Ask for a Character Reference

Who need to you ask to offer a personal reference for you? Ask someone who you already know individually, who can talk to your individual and skills.

Neighbors and friends may be willing to write down a reference for you. Business acquaintances, professors/academic advisors, customers, and carriers can also make correct references. You may even be capable of use a friend as a reference for employment.

If you volunteer, recollect the usage of leaders or different members of the agency as private references. Have you participated in the Girl Scouts, Boy Scouts, 4-H, a similar organization or in college sports activities?

Do you belong to a church organization? Ask your group chief or train to write down a private letter of reference for you. If you have babysat or canine-sat or shoveled snow, ask the human beings you labored for if they will write a reference letter for you.

Whoever you ask, be sure to send a thank you notice afterward to the author. Be positive to emphasize how plenty you appreciate them taking the time to write you a reference.

When to Provide a Character Reference

Some employers request character references similarly to letters of reference from former employers. These references supply employers a experience of your character.

Student task seekers frequently select to use private references for their first task search, because they will no longer have any former employers.

Occasionally, humans also use man or woman references if they worry their bosses will not write advantageous references. Sometimes a sturdy character reference can help make up for a weaker agency reference, or a lack of organisation references.

Tips for Requesting a Character Reference

Who to Ask

Think cautiously approximately who you want to ask to write down a reference for you. Make positive you choose a person who knows you nicely sufficient to offer perception into your character. Pick someone who you watched will talk definitely approximately you. You can ask a family member, pal, or neighbor. You can also ask a teacher, guide, volunteer chief, train, pastor, or business acquaintance.

When to Ask

Be certain to ask your reference as early as possible, so he or she has time to write down the letter. Offer to send them your resume or to update them on your existence in the event that they would love some extra information, and ensure they recognize the deadline by which their reference wishes to be received.

Provide the Details

It’s also a good idea to offer them with a duplicate of the task postings you're making use of for for you to cope with how your individual and personality make you an awesome candidate for these positions. Afterward, send them a thank-you note to expose your appreciation.