What Does an Administrative Assistant Do?

Learn About the Salary, Required Skills, & More


Administrative assistants, together with secretaries, are the backbone of workplace capability. They kind and put together files, agenda appointments, and maintain documents. They answer telephones and direct calls and help with group of workers meetings. In a few workplaces, they could deal with fundamental bookkeeping responsibilities, and they could receive charge from clients and clients.

An administrative assistant that works remotely is typically called a virtual assistant.

Approximately 3.6 million administrative assistants and secretaries had been working within the U.S. in 2019.

Administrative Assistant Duties & Responsibilities

Administrative assistants' obligations can vary relying on the kind of workplace wherein they work, however some not unusual obligations consist of:

  • Answer phones and take messages.
  • Generate documents.
  • Put together slide presentations
  • Create spreadsheets.
  • Manage databases.
  • Create and/or hold websites.
  • Perform primary bookkeeping.
  • Act as workplace supervisor, planning group of workers occasions consisting of awards dinners and fundraising activities, scheduling client conferences, and arranging schedules for coworkers.

Administrative Assistant Salary

Salary can rely on the character of the commercial enterprise where an administrative assistant is employed, in addition to the scope of obligations. Those serving executives acquire the top pay.

  • Median Annual Salary: $forty,990 ($19.seventy one/hour)
  • Top 10% Annual Salary: More than $sixty seven,510 ($2.forty six/hour)
  • Bottom 10% Annual Salary: Less than $26,880 ($12.92/hour)

Education, Training & Certification

This profession does not require any specific advanced education, however it can be useful.

  • Education: You'll want a high college degree or the equal, and you may get an area in the field by way of enrolling in an accomplice diploma application or attending a secretarial schooling software after excessive faculty. Secretaries regularly own bachelor's levels or earn area of expertise-focused certifications just like the Accredited Legal Secretary or the Certified Medical Administrative Assistant in a developing range of sectors. Executive assistants and secretaries have to have a few university credits at a minimum, if no longer a bachelor's diploma.
  • Training: Consider beginning out with a temporary employment company. These sometimes offer training to new recruits. Otherwise, when you have a few primary secretarial or administrative skills, on-the-task education might be furnished as you analyze the ropes of a selected enterprise or field.

Administrative Assistant Skills & Competencies

You'll want numerous crucial talents to succeed at turning into an administrative assistant.

  • Computer and software program abilties: You ought to be cushty the usage of Microsoft Office, electronic mail, and the internet. You may need to be familiar with QuickBooks or other accounting software packages in case you work for a small commercial enterprise.
  • Multitasking abilties: This may be especially crucial in case you also act as a supervisor. You ought to be able to juggle several needs without delay. 
  • Verbal and written communique talents: These are crucial. You must have a strong command of the English language and own correct proofreading capabilities.
  • Interpersonal competencies: You'll be operating with others, such as customers and other office personnel. Good manners and a calm demeanor can be very essential.
  • Organizational skills: You ought to be element-orientated and organized, able to find a report or recall protocol at a moment's word.
  • Decision-making abilties: You'll frequently discover yourself dealing with numerous responsibilities nearly concurrently, especially in busy places of work, so you have to be able to prioritize and make time-effective decisions. A consumer would possibly want an appointment right away, however does he in reality have an emergency or can it wait a few days?

Job Outlook

Unfortunately, this function doesn't have an encouraging activity outlook. The U.S. Bureau of Labor Statistics projects that technological improvements will start to take over many administrative assistants' responsibilities from 2019 via 2029, resulting in a nine% decline in task increase.

Work Environment

This position is needed with the aid of pretty much each enterprise. You may discover your self operating in a medical office, a regulation workplace, a government office, or for a small, community contractor. In any case, you may probable find yourself in an workplace setting.

Virtual assistants are becoming an increasing number of in call for, so it's feasible that you is probably able to earn a living from home.

Work Schedule

This is almost continually a full-time job at some point of everyday business hours, but the nature of the business would possibly call for some weekend work, which include if you're employed by using a scientific health center. Additionally, those inside the felony career might locate that they're predicted to install long hours in advance of trials and closing dates.

How to Get the Job


Employers hiring a secretary or an administrative assistant are looking for an character they can paintings with effortlessly, who will blend well with other team of workers, and who can be trusted with exclusive statistics. Strong letters of recommendation can exhibit these traits.


Tap into your community to get leads on process openings. Reach out to Facebook and LinkedIn contacts, own family buddies, friends, and former employers. Let them recognise you will recognize introductions to every body who is probably hiring.


Do a Google search for task openings with key phrases like administrative assistant, advertising assistant, editorial assistant, scientific secretary, prison secretary, and office assistant to generate process listings. Many administrative jobs may also be advertised at the employment section of the internet site on your local newspaper or Chamber of Commerce.


This sample resume can manual you and assist you ensure that all the quality keywords are protected. And do not neglect the power of a excellent cover letter to go with it.


Knowing in advance what you're likely to be asked can pass a long manner toward acing your interview. Consider some commonplace pattern questions and determine for your solutions beforehand of time.

Comparing Similar Jobs

Some comparable jobs and their median annual pay include: