Common Customer Service Interview Questions With Answers

How to Prepare for Customer Service Interviews

Customer service team

If you're applying for a retail or customer service job, or any other function in which you have got non-public touch with purchasers or groups, your interviewer might be eager to discover how you would have interaction with customers and provide them with assistance.

A regular process interview question for this form of customer-centered function is "What is good customer service?" A related query is, "What does customer support suggest to you?

Read on to analyze extra approximately the questions you might be asked for the duration of an interview for a customer support representative job. In addition, you’ll also locate recommendations under on a way to prepare for an interview, as well as a list of unique interview questions. Practice answering those questions, so that you’ll feel greater snug and assured during your interview.

How to Answer Interview Questions About Customer Service

The interviewer wants to recognize what you remember to be great customer support, how you define good customer support, and the way you'll be inclined to provide it to customers.

If you have got worked in a carrier enterprise, it’s best to recount an occasion whilst you for my part had been capable of provide carrier above and beyond what the purchaser expected.

The excellent way to answer is to share a tale approximately the way you handle consumer troubles when they rise up in the workplace. In your answer, be prepared to offer precise examples of desirable customer support either out of your paintings experience or from your personal reviews as a patron.

What Is Good Customer Service?

The quick definition of customer support is ensuring the consumer is satisfied. The longer model is to ensure the customer or purchaser is glad with the product or service provided, and with the income, delivery, installation, use, and different additives of the shopping system.

Elements of Good Customer Service

When answering interview questions on customer service, it can be helpful to remember the core elements that make it up. These elements are:

Good customer service

Product Awareness: Whether you are talking approximately books, ads on a website, or a widget, having an intensive understanding of the business enterprise's products is important for presenting sturdy customer service. Arrive at your interview with a solid base of understanding of each the company and its reputation amongst customers, in addition to distinct knowledge of the business enterprise's offerings/products.

Attitude: Attitude is everything, or almost the whole thing. Greeting human beings with a grin or pleasant hi there can make a large distinction in a retail keep. For any customer support position, in-individual or by means of telephone, a pleasant and affected person mindset is crucial. Show all people you meet during the interview procedure the effective and attractive mindset that you have. If you’re now not feeling upbeat, evaluation these recommendations for staying advantageous at some point of activity interviews.

Efficiency: Customers fee a activate, powerful reaction. Be geared up to percentage your achievements in customer service performance with the interviewer. Have you overwhelmed productivity goals, reduce down on response time, or reduced the need for observe-up calls? Anything you’ve completed to be extra efficient to your process is well worth sharing along with your interviewers.

Problem-Solving: From needing a new shirt for a marriage to requiring a replacement component, customers are looking for assistance, and part of exact customer service is solving troubles and answering questions. Speak about a number of the troubles you’ve solved at paintings, the approach you used to solve them, and how you resolved the situation.

Customer Service Questions Asked in a Job Interview 

1. What is customer support?

What They Want to Know: Interviewers need to look how your definition fits as much as the corporation's definition of customer service. The aim is to decide whether you meet the standards for most appropriate customer service as described by way of the corporation.

Example Answer

I could outline customer support as helping customers manage troubles, assisting them find the product they need, and doing your great to have them leave the shop thrilled.

More Sample Answers: What is customer support?

2. What does top customer service imply to you?

What They Want to Know: Interviewers are keen to recognise what you bear in mind to be pleasant customer service and how you will offer it to clients. Another variant of this question is, "What is good customer support?" In your answer, be organized to provide unique examples of appropriate customer support, either out of your paintings experience or out of your personal studies as a customer. 

Example Answer

Good customer support manner having a radical information of your stock, revel in along with your merchandise, and being able to assist clients make the fine picks for them. When I worked at XYZ Company, I used to spend a few minutes each month looking at the most modern products to ensure I changed into fully aware about their benefits, features, and performance, and could make knowledgeable guidelines to customers.


three. Why do you think you'd be an excellent healthy with our company?

What They Want to Know: With this question, interviewers need to get a experience of how you'd mix with the business enterprise way of life. But that is additionally a variant at the query, "Why should we lease you?" making this question an opportunity if you want to make the case for your candidacy. 

Example Answer

I've seen for the duration of our verbal exchange, and additionally while surfing through social media bills, that ABC Company places a concern on warm, friendly, and personal carrier. That's where I shine. Buying a wedding dress is an emotional moment, and I try and deliver a personal touch, regarding every patron's wishes. And it really works: I continuously exceed monthly quotas and frequently gain from referrals to friends. I'd deliver the ones equal qualities to ABC Company, promoting formal put on.  

4. Why do you need to paintings in customer service?

What They Want to Know: Are you a people character who enjoys interacting with others? Do you sense gratified whilst you may solve problems? Or, do you agree with passionately in the services or products the agency sells? These are the varieties of characteristics that interviewers are looking for for your responses to this query.

Example Answer

I find awesome pleasure in being able to discover the suitable outfit for a patron, and feature them depart the store understanding that they look their fine. I'm a massive fan of the apparel sold at Company XYZ, and especially how it is designed to in shape people of all sizes. 

five. Tell me about a time you needed to deal with a tough purchaser, and the way you handled it.

What They Want to Know: Interviewers need to realize how you may respond to and diffuse terrible feelings from difficult customers. This is an instance of a behavioral interview query. A strong answer will show off your warfare decision abilities, and how you could stay calm, respectful, and useful in response to sad customers.

Example Answer

Once, a client was deeply displeased with his meal. When I checked out the plate, I did not spot a trouble. First, I requested him why he turned into unhappy. It turned out that he turned into allergic to dairy, and the plate had a sprinkling of cheese on it. I acknowledged the scenario and apologized—empathy facilitates. Then, I supplied to have the kitchen re-make his meal. I also noted it to my manager, who changed into able to provide him a complimentary beverage. In the cease, he left a massive tip and apologized for now not having noted his allergy from the start of the meal after I'd inquired about nutritional options and hypersensitive reactions.

6. What might you do if you did not understand the way to help a consumer?

What They Want to Know: Interviewers are eager to see your hassle-fixing abilties on display, as well as how you'll talk with the clients and your fellow team of workers. Emphasize the ones skills in your reaction. Remember, sharing an example is constantly useful! 

Example Answer

In a perfect international, that would not ever happen! Of path, we all get stumped on occasion. In the ones conditions, I double-check my work, then loop in colleagues or my manager for more help. I take into account once while a customer called inquiring how to delete a software, which sounds easy, however following the same old instructions did no longer paintings. I allow him know this changed into an uncommon scenario and apologized for the postpone in developing with a repair. I double-checked the guide, confirmed that I changed into following the instructions, then reached out to a colleague who was greater knowledgeable about those kinds of problems. Together, we had been capable of solve the hassle, and then replace the schooling guide to proportion our new insight.

7. What are two or 3 qualities someone wishes to supply strong customer support?

What They Want to Know: Ideally, your response will replicate the values the corporation holds. Some organizations may also put a top class on rapid responses, whilst others may prioritize excessive scores in client pride. Be honest to your reaction, but if it's possible to highlight traits referred to inside the job posting, it truly is useful. 

Example Answer

I accept as true with it is critical to be pleasant and warm with clients to go away an excellent affect. Doing so also can save you rudeness, anger, and different poor emotions from taking up the enjoy. However, I additionally agree with that it is critical to clear up problems fast. Efficiency is likewise a concern.

eight. What could you do if a customer stated you were taking too long to handle an problem?

What They Want to Know: Interviewers want to see how you deal with poor comments and disturbing conditions. 

Example Answer

Often, I attempt to avoid that comments via giving customers an estimate up-front of how long a assignment will take, and why it might make an effort. However, it is no longer constantly possible. If I got this remarks, I'd start via acknowledging it with out getting shielding. I'd in all likelihood say something like, "I apologize that this problem is taking longer than predicted to solve." Then, I'd look for realistic answers. For example, I should name the client returned, provide an update by way of email, or do some thing with a view to loose up the individual's time. That’d help the patron cease the interplay satisfied.

9. What do you know about our products and services? 

What They Want to Know: Interviewers need evidence which you've spent some time studying the organisation. This enables show which you want to paintings at this task specifically, not just any customer support position.

Example Answer

XYZ Tech Company sells two tiers of cloud garage: the primary is geared towards clients, and my experience from insurance in the media is that you're trying to growth your marketing of this selection. As well, XYZ sells an business enterprise-degree storage choice. I could be intrigued to recognise if that certainly drives extra significant income.

10. Tell me about your preceding customer service experience.

What They Want to Know: Potential employers need to realize when you have enjoy in a comparable function. You do not ought to describe every function you've got had. Instead, spotlight the maximum relevant customer-oriented jobs you've got had. And, in case you do not have numerous enjoy in customer service, talk relevant talents that you have, which includes communique competencies, empathy, and hassle-solving. It may be effective to apply an instance of a time when someone made an impact on you via their excellent customer service capabilities.

Example Answer

I worked at ABC Retail for several years, promoting garb. After that, I wanted to explore something exclusive. At ZYZ International, I changed into a part of a collaborative worldwide crew, tackling issues over the smartphone. I mainly enjoyed the opportunity to paintings as part of a group.

Tips for Giving the Best Answer

Here are additional recommendations for responding to interview questions concerning customer service:

How to Prepare for a Customer Service Interview

Do your homework, familiarizing your self with the organisation and the products and services it sells. Check the employer internet site, skim thru social media bills, and assessment any media coverage. Try to get a experience of the enterprise lifestyle as nicely, considering the fact that which could influence how you body your responses to questions.

Be prepared to talk approximately your applicable experience. Take a observe the ten interpersonal capabilities that make people in customer service positions shine, and review extra not unusual retail and customer service interview questions and pattern answers.

Questions to Ask the Interviewer

To make a great affect, it's clever to invite your interviewer some questions. You can ask approximately logistics, enterprise culture, or specifics approximately customer support. Here are a few options:

  • What are some of the particular challenges that your customer support reps face at this business enterprise? 
  • What's the surroundings like right here? Do people generally tend to work collaboratively or independently?
  • What are a number of the brand new services or products that you'll be offering in the subsequent 12 months?
  • What's your favourite a part of operating at this organization? 
  • What are a number of the qualities you think make a standout customer service rep right here?