Sample Layoff Termination Letter

Use a Layoff Termination Letter to Lay Off Employees

Young businesswoman carrying cardboard box in office, portrait

A Layoff Termination Letter Makes Business Sense

When an enterprise lays off employees, the personnel need to acquire the termination information in a termination letter. Use this sample layoff termination letter as a model to craft your personal letters. Your personnel warrant your care and interest in the course of a layoff scenario.

This sample termination letter is an instance of the sort of letter you might write to employees your enterprise is compelled to lay off due to economic factors. You care about the employees and remorse having to make layoffs. The fitness of the commercial enterprise requires you to terminate the employment of some of your personnel. You take this motion with a heavy coronary heart.

Your Employment Attorney Is Crucial in a Layoff Situation

Employers do layoffs with the help of an attorney to ensure that their layoffs are criminal and non-discriminatory. Your layoff documentation, which include the termination letter, have to be reviewed with the aid of your lawyer, too. The lawyer can guide you to ensure that the entirety approximately your layoffs is fair, type, expert, and above board.

Ensure the Support of Your Remaining Employees

It is likewise crucial for the layoffs to seem fair, just, and nondiscriminatory in the eyes of the personnel whom you preserve following a layoff scenario. They are going to revel in the brunt of the missing colleagues in terms of the work, relationships, the surroundings, and their situation about their very own employment future.

To make certain the commitment of your closing employees, you need to correctly communicate the reasons for the layoff, how humans were decided on for the layoff, and what you did to make certain that the laid-off personnel had a bridge to their future via such actions as a severance package deal.

Under normal occasions, the supervisor or supervisor and a consultant from Human Resources will keep a layoff assembly with each employee. The follow-up layoff termination letter summarizes what became stated at the meeting.

Sample Layoff Termination Letter

This is an instance of a layoff termination letter. Download the layoff termination letter template (compatible with Google Docs and Word Online) or see below for greater examples.

Screenshot of a sample layoff termination letter

Sample Layoff Termination Letter (Text Version)

Carl Lee
123 Main Street
Anytown, CA 12345

September 1, 2018

Thomas Main
1918 Street
Topeka, KS 66605
123 Business Rd.
Business City, NY 54321

Dear Thomas,

This letter confirms our dialogue these days which you are being laid off from your employment with Fogerty Subscriptions effective right now.

Unfortunately, economic conditions within the enterprise have ended in sluggish sales. We decided to take away the nice department and all positions in it. Quality capabilities will move to the producing department and be treated by using existing personnel in that branch.

You will get hold of one week’s severance pay for each year which you have labored for Fogerty Subscriptions. In your case, with 12 years of employment, you will receive 12 weeks of severance pay at your regular weekly profits. During this term, we will continue to provide medical insurance coverage.

Additionally, price on your collected PTO might be included for your very last paycheck which you may get hold of on our regular payday, Friday. You can also choose up this check from the reception table or we can mail it to your house. You will acquire the severance charge once you have got signed and returned the enclosed launch of claims file.

You can count on a separate benefits fame letter with a view to define the status of your advantages upon termination. The letter will consist of statistics approximately your eligibility for the Consolidated Omnibus Budget Reconciliation Act (COBRA) continuation of group fitness insurance.

We have obtained from you: your workplace key, identity badge, and the business enterprise-owned computer at the layoff meeting. You will want to hold the enterprise informed of your touch facts in order that we are able to provide the records you may need in the destiny consisting of your W-2 shape.

We need you to understand that this layoff isn't a statement about your paintings for Fogerty Subscriptions. You had been a dedicated, contributing worker for 12 years. If you desire us to communicate for your behalf to potential employers, please sign and go back the enclosed form. It offers us your permission to speak about your employment with capability employers. Please let us realize if we will help you at some stage in your transition.


Carl Lee

Enclosures - 2

*Please observe that laws concerning the final paycheck may additionally vary from state to kingdom and u . s . to united states of america.

These are the questions you'll need to invite if you had been laid-off or fired for any cause.

Please word that the facts supplied, at the same time as authoritative, is not guaranteed for accuracy and legality. The web site is read through a world-wide target audience and ​employment legal guidelines and regulations vary from country to country and united states to u . s .. Please seek felony assistance, or assistance from State, Federal, or International governmental resources, to ensure your felony interpretation and selections are correct for your area. This facts is for steering, ideas, and help.